Unit 28 Task 2

Data Protection Act (DPA) - This act is designed to prevent the theft of sensitive materials as well as make sure that the data is stored fairly and keeps to the individual rights of the user. Also personal data the user has the right to access their details at any given moment. The user has the right to change any incorrect information whenever they desire. If this right is refused or the company does not comply with any aspect of this right the user has the ability to take the company to court and either have the information changed or to have the information deleted on the grounds of failure to comply with the Data Protection Act.

Security Risks -

This is the policy of UKCCIS, a partner to google. This policy covers computer viruses and the issues that it can create. The policy states that Viruses can occur in e-mail or in pop-ups this allows the user to avoid these certain issues.

Security Protection Mechanisms

Strong passwords are a measure of security that are made by using unique words, or by using a series of uppercase and lowercase letters, which is specific to you so it should be hard to get into unless you share your password. You could also use numbers and symbols to make it even more secure and private.

A Firewall is designed to prevent anyone gaining access to the personal information stored on your computer through the use of the internet. The firewall protects every aspect of the webpage that you are on and makes sure that it is safe to use. Without this anyone can see what you are on and have been on and just effectively leaves your computer open to anyone.

Secure Socket Layers - is the process that is the standard security technology for establishing an encrypted link between the server and the user, this connection should be kept secure as the information that that is being exchanged in the link is normally private.

Unit 28 Task 1 P1,M1,D1

Client - The client is the device which wants to access the internet. For example a laptop, tablet, mobile phone or desktop.

HUB - This is the homehub or router provided by the ISP which you have paid for.

ISP -  An internet service provider (ISP) is a company or organization that provides internet access and other related services. ISP companies include BT, Sky and Virgin Media. The different type of ISP’s include mailbox, hosting, transit, free and access to the internet. Without an IP address you can't access the internet.

Web Hosting Services - A web hosting service is a type of internet hosting service that allows users of the companies and organizations to make their websites accessible via the world wide

web.

Domain Registrar -  This is an organisation which provides a domain registration service to an individual or company that wants access or to own a specific web address. An example of this is Google. The purpose of a domain is to make accessing websites easier for people. In order to access a website the user would enter a web address into the URL bar. If there were no domain names for websites the user would need to input an IP address which would make going to a website a lot harder. The domain name registrar would keep a record of which domain names relate to which IP address. As such the user's home computer would link to the domain name registrar.

World Wide Web - This is a system that is used worldwide and consists of interconnected computer networks and internet servers which support certain specially formatted documents. These are directed back to the client using the unique IP address.

Components;

Hardware -  These are the physical machinery and device used to make up the computer system. This includes wires, tablets and desktops.

Router - This is a device which is connected to the landline and transfers packets of data along networks. The router uses information from an incoming data packet and then determines where the data packet will go to next. This could result in the web page appearing on the screen of the device which you are using.  

Software -

This is the computer programs used inside the device.Software can be installed or downloaded to the device which you are using. For example when you install google chrome, you can then access the internet.

Web 2.0 -  This is the second generation of the world wide web which allows users to come together and share web pages. Web 2.0 is characterised by the visible change from static web pages to web pages that are specific to the user. An example of this is social media like Facebook or Twitter.

Blogs - Blogs are a web page that an author has set up themselves that can be updated whenever they want. Blogs are usually an online journal which can be read by the public if the author allows consent to do this. Blogs are based upon the author's personality and interests. For example Blogger and Tumblr.

Online Application - This is a program that runs in a web browser and is created  in a browser-supported programming language which relies on a web browser to the application.

Some online applications include power point on google drive.   

Cloud Computing - This is a way of storing and accessing data over the internet instead of storing it on the hard drive of a computer. An example of this is iCloud and Google Drive which allow you to access documents and files which you have saved online.

TCP/IP - The Transmission Control Protocol (TCP) has two layers, the first is the section that handles all of the data that is being sent to other computers. The TCP/IP is on any other device which you purchase that has internet already installed on it e.g ChromeBook

To determine the destination, these packets will be sent to the second layer of the protocol the IP, this is then used to get the address of the web page. The protocol adds the address to the packet, this section is read and handled with first before moving the packet. This is because it can identify the IP address which the packet will be sent to.

HTTP - This stands for Hyper Text Transfer Protocol and the purpose is to distribute hypertext across the internet.

HTTPS - This stands for Hyper Text Transfer Protocol Secure. It does the same sort of thing as the HTTP however this is a bit safer and more secure. HTTPS are used when using online banking and  exchanging sensitive data. Like on banking websites for checking your statements or whatever or ordering something that you need to put bank details or personal information into.

SMPT -  This stands for Simple Mail Transfer Protocol and is the internet standard for electronic mail transmission. This allows users to send electronic mail between two computers or devices. For example Gmail.

Unit 1 Task 3 P5

Unit 1 Task 3 D2

I acquired this skill by doing some research on google. To mail merge open a word document and go to the mailings tab and click the start mail merge from the menu.



I watched a youtube video and done some research on google to find this out:
1
Open the document you wish to paginate.
2
Select the "Insert" tab. From the "Header & Footer" group, choose "Page Number."
3
Choose whether you want the page number to appear on the top or bottom of the page, or in the page margins.
4
Select a format for the page number from the gallery that appears. Once a format is selected, the document will automatically be paginated.




I found out how to do this by going on google and typing in how to customize a dictionary on a word document:
To create an additional custom dictionary, follow these steps:
Start Word.
In Microsoft Office Word click Options on the Tools menu. ...
In Word click Custom Dictionaries on the Spelling & Grammar tab. ...
Click New to create a new custom dictionary.


I watched a youtube video that showed me how to create a slide master

Open a blank presentation, and then, on the View tab, in the Master Views group, click Slide Master.

When you open Slide Master view, a blank slide master with the default, associated layouts appears. ...

To create a layout, or to customize an existing layout, see Create a slide layout that meets your needs.

Unit 1 Task 3 Calender Screenshots

Unit 1 Task 3 Calender

Unit 1 Task 3 Skills Audit

BTEC National Skills audit : ICT

Trainee

School

The Kingswood School

Subject Audit:

This Subject Audit is designed to help you review your own ICT knowledge and to identify those areas where you anticipate that you may need support.  Throughout Unit 1 you will need to regularly review the development of your subject knowledge as a vital element in your training experience.

How to assess your knowledge:

In the spaces provided on the following pages please classify your status by ticking against the three point scale:

A	I	T
Advanced: can complete task without thinking	Intermediate: can complete task but has to think about it or ask teacher for a reminder.  This needs to be added to the training plan as a low priority Training need.	Training required: This needs to be added to the training plan as high priority training need.

	Initial audit
	A	I	T
Word Processing
Level 1
I can open a new document	A
I can open an existing document	A
I can save a new document	A
I can save a document using the ‘save as’ facility and I understand why it is important to do so	A
I can format a document	A
I can change fonts	A
I can spell check	A
I can insert text	A
I can insert images	A
I can wrap around text	A
I can use templates appropriately	A
I can use headers and footers appropriately	A
I can use the Thesaurus	A
I can format the background	A
Level 2
I can change the print/page setup	A
I can paginate a document			T
I can import external data from other packages			T
I can use mail merge			T
I can insert footnotes and end notes	A
I can search and replace	A
I can create/format tables	A
I can use Styles	A
I can use Word count	A
Level 3
I can create a customised dictionary			T
I can create an automatic table of contents			T
I can create an index			T
Spreadsheets
Level 1
I can open a new worksheet	A
I can open an existing worksheet	A
I can add new worksheets to exiting ones	A
I can rename worksheets	A
I can move or copy sheets	A
I can add columns	A
I can add rows	A
I can delete columns	A
I can delete rows	A
I can enter data	A
I can copy a formula or a data series along a row or a column	A
I can sort data in ascending and descending order using primary and secondary sort functions			T
I can format data to show different data types	A
I can format data to show different data types, including date	A
I can format data to show different data types, including percentage	A
I can format data to show different data types, including currency	A
I can format cells to show bold	A
I can format cells to show italics	A
I can format cells to show underline	A
I can format cells to show font style	A
I can format cells to show font size	A
I can format cells to show cell border and shading			T
I can format cells to show text alignment and positioning within a cell			T
I can import data			T
I can create formulas			T
I can use functions			T
I can select non-adjacent columns			T
I can use Goal Seek			T
I can create charts/graphs and modify them			T
I can use filters and sort data into order			T
I can amend data on the spreadsheet in order to get different results			T
I can  change font size, type and colour in a cell and over a range of cells			T
I can move cell contents by using the click and drag approach			T
I can create and edit a graph using the chart wizard			T
I can rename worksheets			T
I know how to print formulae			T
I can preview and print spreadsheets using the appropriate orientation			T
Level 2
I can cut and paste data and graphs from spreadsheets into other applications	A
Level 3
I can use absolute cell referencing			T
I can use relative cell referencing			T
I can group worksheets to allow consistent editing of cells in a work book			T
I can use the Paste Special and the Paste Link commands			T
I can use conditional formatting			T
I can merge cell contents			T
PowerPoint
Level 1
I can open a new document	A
I can open an existing document	A
I can save a new document	A
I can save a document using the ‘save as’ facility and I understand why it is important to do so	A
I can format a document	A
I can change fonts	A
I can spell check	A
I can insert text	A
I can insert images, change font and layout	A
I can create and run a slide show	A
I can add animation and transitions	A
I can insert hyperlinks	A
I can add timings and animations to a slide show	A
I can add slides	A
I can amend slides	A
I can delete slides	A
I can create my own backgrounds on a slide	A
I can use backgrounds that are already created	A
I can insert graphics	A
I can use ClipArt	A
I know how to use animations appropriately	A
I know how to edit images by cropping	A
I know how to edit images by resizing	A
I can view a presentation on a mouse click	A
I can set up a show to run automatically on timings	A
I can insert transitions and animations	A
Level 2
I can create a slide master			T
I can import sound – KS 4 & 5			T
I can import video – KS 4 & 5			T
I know how to present printouts as handouts	A
I know how to present printouts as notes pages	A
Email
Level 1
I can send emails	A
I can receive emails	A
I can reply to emails	A
I can forward emails to single recipients	A
I can forward emails to multiple recipients	A
I can attach a file to an email message	A
I can attach multiple files to an email message	A
I can appropriately set the importance of a message			T
Level 2
I can use Cc			T
I can use Bcc			T
I can use an address book appropriately and can store an address			T
I can use an address book appropriately and can retrieve an address			T
I can use an address book appropriately and can use addresses			T
I can create and use an email signature	A
Internet
Level 1
I can navigate to known websites, and do basic searches	A
I can save images from a website as required and use them appropriately	A
I can save text from a website as required and use them appropriately	A
I can connect to the internet using a URL	A
I can navigate around a website	A
I can access and download appropriate information from the internet	A
I can bookmark websites and add to favourites	A
I understand the restrictions of copyright	A
I can use a URL to connect to a website from an intranet	A
I can use a URL to connect to a website from favourites	A
I can use a URL to connect to a website from bookmarks	A
I can use a URL to connect to a website typing accurately	A
Level 2
I can use Boolean Operators to undertake more accurate searches			T
I can save video from a website as required and use them appropriately			T
I can save animations from a website as required and use them appropriately			T
Desktop Publishing (Publisher or Adobe Indesign)
Level 1
I can open a new document	A
I can open an existing document	A
I can save a new document	A
I can save a document using the ‘save as’ facility and I understand why it is important to do so	A
I can format a document	A
I can change fonts	A
I can spell check	A
I can insert text	A
I can insert images, change font and layout	A
I can design documents from scratch	A
I can decide which publication to use at the appropriate time; for example, newsletters, worksheets, brochures, etc.	A
I can use text boxes	A
I can use Word Art	A
I can insert tables	A
I can insert picture frames	A
I can insert Clip Art	A
I can use Shapes and Auto Shapes	A
I can add text	A
I can amend text	A
I can delete text	A
I can use colour	A
I can format backgrounds	A
I can format colours	A
I can format images	A
I can copy text and images	A
I can paste text and images	A
I can move text and images	A
Level 2
I can use templates			T
I can use text effects	A
I can insert tables	A
I can edit tables	A
I can reposition tables	A
I can resize tables	A
Multimedia (cameras, scanners etc.)
Level 1
I can use a digital camera	A
I can use a digital camcorder	A
I can transfer images from a camera to a computer and edit these images	A
I can use software to import images into appropriate applications	A
I can use software to import images into appropriate applications, including Moviemaker	A
I can use software to import images into appropriate applications, including Publisher	A
I can crop and change file size and format as appropriate to purpose, e.g. save as jpeg	A
Level 2
I can use software to import images into appropriate applications, including Photo Editor	A
I can recognise the difference between different image files, such as vector based	A
I can recognise the difference between different image files, such as bitmapped	A
I can use a scanner to import images into appropriate applications	A
I can use a scanner to capture images			T